Speak to the AV team as soon as possible to discuss your event requirements. Giving our technicians plenty of detail in advance allows us to prepare thoroughly and deliver a seamless experience on the day.

Talk us through your vision for the event and your desired running order, perhaps an opening address, followed by a keynote speaker and then a panel discussion. From there, we can recommend the best technical setup and explain exactly how we'll support your event.

Our team has years of experience delivering successful events, so we're always happy to offer advice, share ideas and recommend solutions that we know work well.

As your event approaches, it's important to keep sharing content and updates with your AV team. We typically set up a dedicated platform, such as OneDrive or SharePoint, where clients can upload everything in one place. This becomes the central hub for the event, housing presentations, running orders, graphics and any other supporting materials.

Clear folder structures are created for each element of the event, making it easy to find the right files and ensuring everyone knows exactly where to upload content. It also removes the need to send large email attachments or keep track of lengthy email chains.

Both the event organiser and the AV technician have access to the platform, providing a single, shared source of information that keeps everyone aligned and makes the planning process simpler and more efficient.

Providing your AV team with content in advance helps ensure a smoother and calmer event, so please avoid leaving uploads until the last few minutes before the event begins.

Even sharing materials two or three days ahead gives technicians time to review and test everything, particularly video and audio files. That means they can either confirm that everything is ready to go or identify and resolve any issues before the event starts.

At Spaces at The Spine, our experienced AV team is here to support you at every stage, from initial planning through to the final moments of your event. If you’re looking for expert guidance or want to discuss how we can help bring your event to life, get in touch with our team today.